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WORKING AT THE BASS

The Bass is Miami Beach’s contemporary art museum. Focusing on exhibitions of international contemporary art, The Bass presents mid-career and established artists reflecting the spirit and international character of Miami Beach. The Bass seeks to expand the interpretation of contemporary art by incorporating disciplines of contemporary culture, such as design, fashion and architecture, into the exhibition program.

We always have many different volunteer and internship opportunities available year round. We may also have full-time salaried positions or part-time staff openings depending on availability and needs. Please follow the application instructions per each listing and email the required materials to the listed contact.

NO PHONE CALLS PLEASE

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JOBS

Development Assistant

DESCRIPTION:

The Bass, Miami Beach’s contemporary art museum, seeks a Development Assistant to serve as an essential member of its Development team, reporting to the Director of Development and working under the supervision of Associate Director of Individual Giving on specific projects. This administrative role plays a crucial part in the museum’s capacity to identify and foster potential supporters, as well as secure contributions.

Key responsibilities include prospect research, ensuring prompt gift acknowledgments, collecting documentation, maintaining donor records, and generating financial progress reports. This person serves as the primary liaison within the Development department for the upkeep and optimization of the donor database (Altru and Financial Edge).

Additionally, the Development Assistant is responsible for coordinating the museum’s Advocate-level membership program (up to $1,000), managing timely communications with members, overseeing all member-related record-keeping, and providing support to the department in the execution and coordination of development events, as necessary.

This is a permanent, full-time position.

RESPONSIBILITIES:

  • Manages daily gift processing, acknowledgments, and reconciliation for all incoming gifts and pledges; ensures the correct reporting of daily entries and new gifts
  • Works closely with Finance to ensure consistent and accurate pledge and gift coding
  • Identifies new systems and tools for data efficiency; facilitates their implementation under the direction of the Director of Development
  • Maintains knowledge of the database capabilities and software updates through regular Blackbaud University training; suggests new and creative ways to help development team maximize the use of data with the goal of deepening the understanding of donor behavior and drive increased giving
  • Builds, automates and manages daily, weekly & monthly revenue, LYBUNT, and other financial reports for the Development team
  • Produces and maintains lists for all Development mailings and communications; ensures e-mail distribution lists in Mailchimp are always up to date
  • Maintains fundraising calendar and timelines pertaining to acknowledgments, renewals, appeals, fundraising campaigns, etc.
  • Performs individual and institutional prospect research to ensure steady pipeline of potential support
  • Assists with creation of donor appeals and report materials; engages with Communications, Education and Guest Services staff to gather metrics that enhance appeals
  • Coordinates Advocate member communications, benefits, renewals, and announcements
  • Manages Advocate membership campaigns and expanded benefits development
  • Assists the Development team at donor events as needed
  • Provides support to other Development team members as needed, with Director of Development’s approval

REQUIREMENTS:

  • Bachelor’s Degree required
  • Demonstrated ability to exercise sound judgment, diplomacy, confidentiality and sensitivity to a range of constituents
  • Ability to work well in a team environment
  • Strong organizational skills and excellent attention to detail
  • Ability to manage numerous projects with multiple deadlines
  • Strong interpersonal, written, and verbal communication skills; ability to communicate with a broad range of constituents and stakeholders with ease
  • Must be self-motivated, goal-oriented, flexible and adaptable
  • Must be able to maintain discretion with confidential information
  • Must be able to work evenings/weekends for select specials events
  • Familiarity with non-profits, research methods, data standards, and databases required
  • Minimum of two years of general office experience in a complex office environment preferred
  • Proficiency with Microsoft Office (Outlook, Word, Excel, and Power Point) required; experience with donor management software (Blackbaud/Altru/Financial Edge, in particular) preferred

PHYSICAL REQUIREMENTS:

  • Must be in good physical condition, able to move moderately heavy objects (35lbs.), bend, stoop, walk, climb stairs, stand, and sit for extended periods of time
  • Must be able to work a flexible schedule including evenings and weekends

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current opening, potential candidates will be contacted for an interview.

This job description describes the general nature of the duties and requirements of this job. It is not intended to be an exhaustive list or to limit the supervisor’s ability to modify work assignments as appropriate.

TO APPLY:

Please submit the following materials to the hiring manager Iva Kosović Duvin, Director of Development, at [email protected].

  • Resume/CV
  • Cover Letter
  • Three references. Provide full name, position, place of employment, phone number, and email address for each, as well as a brief description of how you know the individual.

Please, no phone inquiries or in-person submissions will be considered.

NO THIRD-PARTY AGENCIES, HEAD-HUNTERS OR SUBMISSIONS FROM PERSONS/ENTITIES REPRESENTING INDIVIDUALS WILL BE ACCEPTED.

SALARY RANGE
$42,000 – $47,000 annually

COMPENSATION PACKAGE
It is The Bass’ policy to provide a combination of supplemental benefits to all eligible employees. In keeping with this goal, each benefit program has been carefully devised. These benefits include time-off benefits, such as paid vacation time and holidays, insurance coverage, 401(k) and other plan benefits.

The Bass is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation, or veteran status.

OPPORTUNITIES

Internships

The Bass’ intern program is aimed at college juniors, seniors and recent graduates, graduate students and young museum professionals. The program provides an introduction to the inner workings of specific departments and theoretical training in a museum. The Bass encourages applicants from a wide range of disciplines in an effort to realize a well-rounded team for the intern program. Internships at The Bass are unpaid unless otherwise noted.

For more information on internships, please contact us at [email protected].

VIEW AVAILABLE INTERNSHIPS

Volunteers

Volunteers are an essential part of The Bass. The volunteer program offers positions in various departments ranging from events, programs, membership, marketing and clerical projects. Teens, college students, and members of the community are all encouraged to join as volunteers to support the museum’s programs.

For more information on our volunteer program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

Docents

Docents are an integral part of the visitor experience at The Bass. Trained by museum education staff as tour guides, docents give interactive tours to individuals as well as visiting groups of children and adults. Docents receive educational tutorials on the exhibitions and attend group outings, as well as gain access to a behind-the-scene look of the museum.

For more information on our docent program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

The Teen Board

The latest addition to our volunteer opportunities is the Teen Board, aimed at bringing teens together to help plan events and activities for the community. Open to students aged 13 through 18.

APPLY!

For more information:
[email protected]