DESCRIPTION:
The Bass, Miami Beach’s contemporary art museum, seeks a Development Assistant to serve as an essential member of its Development team, reporting to the Director of Development and working under the supervision of Associate Director of Individual Giving on specific projects. This administrative role plays a crucial part in the museum’s capacity to identify and foster potential supporters, as well as secure contributions.
Key responsibilities include prospect research, ensuring prompt gift acknowledgments, collecting documentation, maintaining donor records, and generating financial progress reports. This person serves as the primary liaison within the Development department for the upkeep and optimization of the donor database (Altru and Financial Edge).
Additionally, the Development Assistant is responsible for coordinating the museum’s Advocate-level membership program (up to $1,000), managing timely communications with members, overseeing all member-related record-keeping, and providing support to the department in the execution and coordination of development events, as necessary.
This is a permanent, full-time position.
RESPONSIBILITIES:
- Manages daily gift processing, acknowledgments, and reconciliation for all incoming gifts and pledges; ensures the correct reporting of daily entries and new gifts
- Works closely with Finance to ensure consistent and accurate pledge and gift coding
- Identifies new systems and tools for data efficiency; facilitates their implementation under the direction of the Director of Development
- Maintains knowledge of the database capabilities and software updates through regular Blackbaud University training; suggests new and creative ways to help development team maximize the use of data with the goal of deepening the understanding of donor behavior and drive increased giving
- Builds, automates and manages daily, weekly & monthly revenue, LYBUNT, and other financial reports for the Development team
- Produces and maintains lists for all Development mailings and communications; ensures e-mail distribution lists in Mailchimp are always up to date
- Maintains fundraising calendar and timelines pertaining to acknowledgments, renewals, appeals, fundraising campaigns, etc.
- Performs individual and institutional prospect research to ensure steady pipeline of potential support
- Assists with creation of donor appeals and report materials; engages with Communications, Education and Guest Services staff to gather metrics that enhance appeals
- Coordinates Advocate member communications, benefits, renewals, and announcements
- Manages Advocate membership campaigns and expanded benefits development
- Assists the Development team at donor events as needed
- Provides support to other Development team members as needed, with Director of Development’s approval
REQUIREMENTS:
- Bachelor’s Degree required
- Demonstrated ability to exercise sound judgment, diplomacy, confidentiality and sensitivity to a range of constituents
- Ability to work well in a team environment
- Strong organizational skills and excellent attention to detail
- Ability to manage numerous projects with multiple deadlines
- Strong interpersonal, written, and verbal communication skills; ability to communicate with a broad range of constituents and stakeholders with ease
- Must be self-motivated, goal-oriented, flexible and adaptable
- Must be able to maintain discretion with confidential information
- Must be able to work evenings/weekends for select specials events
- Familiarity with non-profits, research methods, data standards, and databases required
- Minimum of two years of general office experience in a complex office environment preferred
- Proficiency with Microsoft Office (Outlook, Word, Excel, and Power Point) required; experience with donor management software (Blackbaud/Altru/Financial Edge, in particular) preferred
PHYSICAL REQUIREMENTS:
- Must be in good physical condition, able to move moderately heavy objects (35lbs.), bend, stoop, walk, climb stairs, stand, and sit for extended periods of time
- Must be able to work a flexible schedule including evenings and weekends
Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current opening, potential candidates will be contacted for an interview.
This job description describes the general nature of the duties and requirements of this job. It is not intended to be an exhaustive list or to limit the supervisor’s ability to modify work assignments as appropriate.
TO APPLY:
Please submit the following materials to the hiring manager Iva Kosović Duvin, Director of Development, at [email protected].
- Resume/CV
- Cover Letter
- Three references. Provide full name, position, place of employment, phone number, and email address for each, as well as a brief description of how you know the individual.
Please, no phone inquiries or in-person submissions will be considered.
NO THIRD-PARTY AGENCIES, HEAD-HUNTERS OR SUBMISSIONS FROM PERSONS/ENTITIES REPRESENTING INDIVIDUALS WILL BE ACCEPTED.
SALARY RANGE
$42,000 – $47,000 annually
COMPENSATION PACKAGE
It is The Bass’ policy to provide a combination of supplemental benefits to all eligible employees. In keeping with this goal, each benefit program has been carefully devised. These benefits include time-off benefits, such as paid vacation time and holidays, insurance coverage, 401(k) and other plan benefits.
The Bass is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation, or veteran status.